Department of Justice Awarded a Contract to SIMPLIFILE LC for $8,000.00

Summary of Award

The awarded contract under review is a critical engagement between the U.S. federal government, specifically the Department of Justice (DOJ), and Simplifile LC for the provision of e-recording services. This contract exemplifies the intersection of government operations and private sector capabilities, aiming at enhancing the efficiency and security of document management processes within a legal context.

**Award Overview**

The contractual arrangement is categorized as a BPA Call (Blanket Purchase Agreement), which allows for the procurement of services as needed over a period of time. Tagged with the unique ID "CONT_AWD_15JA0425F00000001_1501_15JA0522A00000241_1501", this agreement was officially signed on October 18, 2024. The total obligation set by the government is $8,000, matching the base exercised options of the contract. This firm fixed price ensures that the costs remain predictable and negotiated despite possible variations in delivery or scope of service. **Agency and Administrative Context** The Department of Justice, specifically its "Offices, Boards and Divisions" sub-agency, is the primary awarding and funding body. This indicates focused effort on crucial administrative functions requiring efficiency and accuracy, integral to DOJ's mission. The awarded contract is underlined as part of a single award BPA, strengthening the commitment to Simplifile LC as a specialized provider capable of meeting the department's requirements. **Recipient Profile** Simplifile LC is the contract recipient, identifiable by the recipient UEI "KVKGMYS1JVS7". Located in Provo, Utah, Simplifile operates primarily in legal support services, with a distinguished presence within the NAICS classification "541199" denoting "All Other Legal Services". The company's business structure is a Limited Liability Corporation, catering to a mixture of private and public contracts across small business domains. Their niche involves optimizing electronic recording, much needed by public institutions mandated to handle voluminous and sensitive records coherently. **Period and Place of Performance** The service period commences on October 1, 2024, concluding by September 30, 2025, with the last modified date on January 23, 2025. The place of performance aligns with Simplifile’s office location in Provo, emphasizing a domestic fulfillment strategy with zero foreign funding involved, ensuring adherence to federal guidelines concerning U.S.-owned business operations. **Transactional Insights** Examining the sequence of transactions under this contract reveals a series of modifications and funding allocations tailored to service adjustments and financial executions. Initially, on October 18, 2024, a transaction amounting to $2,000 marked the official financial engagement, allocated under DEFC code "Q". This transaction corresponds to the contract's commencement, establishing a financial baseline. Further, on December 12, 2024, a transaction modification with code "P00002" accrued an additional $5,000 towards service enhancement phases. The final transaction dated April 10, 2025, with a modification code "P00003", escalated the financial commitment to a total of $10,000, which exceeds the original total obligation. This signifies potential adaptations in service delivery reflecting the expanded scope or unanticipated needs within the DOJ’s operational landscape. The code "Q" encapsulates all these transactions, categorizing them under a designated funding classification. **Contractual and Competitive Dynamics** This contract highlights a "Simplified Acquisition Procedure" (SAP) with competition extent marked under "COMPETED UNDER SAP". While only one offer was received, demonstrating a niche service domain where few entities may possess requisite qualifications or previous rapport with federal requirements, the approach underlines the competitive framework synched with federal procurement norms. The agreement's structuring as a firm-fixed-price contract ensures clarity and agreement on budgetary commitments, important in government dealings where fiscal accountability holds primacy. **Service Categorization** The service falls under Product or Service Code "R418", denoting professional legal support, buttressed by a commitment to standardized procurement via commercial products and services. The contract excludes any specific set-aside preferences, suggesting a broad examination of potential providers rather than specialized categories such as minority or veteran-owned businesses. **Strategic Implications** Overall, this analysis unveils the pivotal role Simplifile LC plays in furthering DOJ's administrative capacities via specialized e-recording services, promoting systematic efficiencies and elevated data handling standards. Such a contract, though financially modest, exemplifies the hallmark of public-private cooperation contributing significantly to federal agency enhancements while reflecting broader administrative prudence. The strategic utilization of a reputable entity like Simplifile underscores a focus on reliability, capacity for service expansion, and adherence to legal compliance—all vital in upholding the integrity and functionality of justice-centric information systems.