Department of Justice Awarded a Contract to SIMPLIFILE LC for $16,753.50

Summary of Award

The contract in focus, awarded by the U.S. federal government, falls under the category "BPA CALL" and is identified by the unique award ID "CONT_AWD_15JA0424F00000005_1501_15JA0522A00000241_1501." The agreement was initiated by the U.S. Department of Justice through its Offices, Boards, and Divisions sub-agency, specifically the U.S. Attorneys Office in Florida. It was signed on October 16, 2023, and is of a "Firm Fixed Price" nature, ensuring the project stays within the predicted budget. The agreement is set to cover a period from October 1, 2023, through September 30, 2024, with no foreseeable options for extension. This award does not incorporate any foreign funding or small business competitive elements, and it was not openly competed following simplified acquisition procedures.

Central to this award is the procurement of "E-RECORDING SERVICES," a service categorically described under NAICS code "541199 – All Other Legal Services," and further detailed with the Product or Service Code "R418 – Support- Professional: Legal." These categorizations align with acquiring specialized professional services, emphasizing legal support capacities.

The recipient of the award, SIMPLIFILE LC, is a firm based in Provo, Utah. This company operates within the realm of e-recording services, providing legal support that streamlines the electronic processing and recording of documents. As a "U.S.-Owned Business," SIMPLIFILE LC fits into several business categories, such as "Limited Liability Corporation," "Partnership or Limited Liability Partnership," and "Small Business." This positions the company strategically within the federal contracting space, capable of offering specialized recording services critical to the needs of government agencies. The total obligation under this contract amounts to $16,753.50, based on multiple transactions, with a broader account obligation of $25,000, as reflected by the "Q" code in the DEFCode system. The financial transactions associated with this contract depict a dynamic cash flow extending over the life of the agreement. These transactions, detailed below, highlight the company's financial engagements with discrete modifications (Mods). Key transactions under this contract reveal variances in financial engagements: 1. **Action on October 16, 2023**: An initial transaction secured a sum of $2,000 to the recipient, aligned with the start of the contractual obligations. 2. **Subsequent Transaction on November 29, 2023**: This added an additional $1,000, compounding on the initial sum, bringing cumulative financing to $3,000. 3. **Significant Engagement on January 18, 2024**: Marked a financial boost with an infusement of $5,000, elevating total transactions to $8,000. This increment underscores a substantive phase in performance tied to project milestones or deliverables. 4. **Further Commitment on March 20, 2024**: Another infusion involves $10,000, significantly expanding financial commitments to $18,000, indicating either expanded scope or further deliverables met. 5. **Strategic Modification on August 20, 2024**: Reflects a $7,000 allocation, potentially influenced by adjusted strategies or operations, leading to accrued outgoing payments amounting to $25,000. 6. **Reconciliation on April 10, 2025**: In a fiscal adjustment, a negative transaction of -$8,246.50 occurs, likely addressing overpayments or fiscal realignments amidst the closing of the career life cycle. These transactions outline a nuanced fiscal narrative as services were rendered incrementally, reflecting satisfactory compliance with service requirements amid periodic evaluations. It portrays responsibly managed engagements that sequentially build upon each performance phase. SIMPLIFILE LC's proven capability in delivering e-recording services underscores the swiftness and efficiency of electronic processes critical to modern legal and administrative frameworks. The transactional data elucidate a measured and potentially successful deployment of resources culminating in financially balanced outcomes inherent in federal contracting engagements of this nature. In conclusion, the contract highlights various facets integral to federal acquisitions, including financial management, service execution, and compliance adherence. The calculated dynamics of allocations through transactions emphasize the need for precise monitoring of contract management principles essential to maintaining public trust and fiscal responsibility in government operations. With SIMPLIFILE LC steering the wheel as the recipient, the contract illustrates a specialized partnership striving to meet legal service demands within the established regulatory frameworks.