Department of Justice Awarded a Contract to SIMPLIFILE LC for $13,800.00

Summary of Award

The contract in question is an award issued by the U.S. Department of Justice (DOJ) to Simplifile LC, under the title "ELECTRONIC RECORDING OF LIEN SERVICES - TPF FLP." The award represents a Blanket Purchase Agreement (BPA) call valued at $13,800, which also reflects the base exercised options and the total obligation amount of the contract. The contract aims to provide electronic recording services, identified under the North American Industry Classification System (NAICS) code 541199, which describes "All Other Legal Services."

**Award and Transaction Overview**

The contract was signed on September 23, 2022, with a period of performance slated to run from October 1, 2022, to September 30, 2023. All data entries point to the contract being firm fixed price, meaning it doesn’t allow price fluctuations based on the provider's incurred costs. Analysis of the transactions associated with this contract reveals key monetary actions involving Simplifile LC. Notable transactions include: 1. **Initial Transaction (September 23, 2022):** A transaction amount of $0, suggesting a preparatory or administrative step in recording the award under "Mod: 0." 2. **First Monetary Transaction (November 7, 2022):** This action earmarked $3,000, credited to Simplifile LC, indicating the commencement of service or initial payment for services rendered. 3. **Subsequent Transaction (December 9, 2022):** A subsequent payment of $1,000 further supports the progression and continuity of the services provided by Simplifile LC. 4. **Significant Transaction (March 8, 2023):** A notable transaction amounting to $5,000, reflecting a substantial payment for continued services within the agreement’s stipulations. 5. **Final Adjustment (April 10, 2025):** A reduction of $4,686.75, perhaps indicating a correction or settlement for overpayments or adjustments for unmet services or revision in deliverables. The transactions are all designated under DEF code "Q," indicating a specific funding source or line item within the DOJ’s broader financial ledger. **Department of Justice and Simplifile LC** The Department of Justice stands as the awarding and funding entity, operating through its U.S. Attorneys Office–AL(N) (USA01) in this context. The execution of this contract underscores the DOJ’s commitment to integrating efficient legal service solutions that streamline processes like lien recording, aligning with modern digital practices. Simplifile LC, located in Provo, Utah, provides these vital services. This entity is a domestic, U.S.-owned business categorized under various corporate designations, including being a limited liability corporation and a small business. Simplifile specializes in offering simplified, efficient electronic document recording services that align with government needs for legal documentation and transactions. As a subsidiary under the parent recipient Ellie Mae Inc., Simplifile benefits from professional infrastructure and industry expertise, supporting its electronic recording services. Recognized for delivering cutting-edge, streamlined solutions in the legal domain, Simplifile aids governmental agencies in adopting more effective and paperless processes. **Contractual and Competition Aspects** The contract was awarded under a simplified acquisition process (SAP), which streamlines procurement by reducing the complexity of awarding processes. The contract wasn't competed under traditional frameworks, as indicated by its "extent competed" designation coded as "G" for "Not Competed Under SAP," with submissions limited to a single offer reflecting the necessary expertise or technical match Simplifile presented. No special set-asides or evaluated preferences were employed in awarding the contract, typical for procurements under the micro-purchase threshold, attesting to Simplifile’s unique positioning or capability suited for this service. **Strategic Importance and Government Partnerships** This award highlights a strategic push within the government to incorporate electronic, efficient solutions for traditionally labor-intensive processes. It reflects a broader intent within federal agencies to partner with specialized entities like Simplifile LC to enhance operational efficiencies and ensure precise legal documentation is handled with the utmost accuracy and care. Essentially, such partnerships represent a critical evolution in how legal and administrative services are managed within government frameworks, promoting agility, cost-efficiency, and innovation. By equipping the DOJ with such advanced processes, the agency bolsters its capability to handle extensive legal documentations seamlessly, ensuring that critical functions relating to financial portfolios and ownership records adhere to contemporary digital standards.