Department of Agriculture Awarded a Contract to TYLER FEDERAL, LLC for $2,022,054.73

Summary of Award

The awarded contract, identified by the contract number "12314419C0051," is a definitive contract granted by the U.S. Department of Agriculture (USDA) to TYLER FEDERAL, LLC, based in Herndon, Virginia. This contract pertains to the provision of a SAS Case Management System, which includes Entellitrak NADTrack annual support. The total obligation associated with this contract is $2,022,054.73, with a corresponding total account outlay of $1,975,401.45.

Tyler Federal, LLC, a subsidiary of Tyler Technologies, Inc., is a U.S.-owned business specializing in custom computer programming services. As a recipient of this contract, their responsibility is to maintain and support the information technology equipment system configuration necessary for the USDA’s National Appeals Division (NAD) operations. This specific contract was not competed openly; only one source was considered, as indicated by the extent competed description: "NOT COMPETED." The procurement process used SSS (Single Source Selection) which implies a solicitation from only one contractor justified by legal regulations, particularly FAR 6.302-1, which authorizes non-competitive procurement when only one source is available.

Tyler Federal, LLC, classified under the NAICS code 541511, offers custom computer programming services, and has additional business designations as a corporate entity not tax-exempt and a limited liability corporation. Their position as a manufacturer of goods, not designated as a small business, showcases the scale and capacity of Tyler Federal, LLC to undertake large-scale federal contracts. The period of performance for this contract extends from September 26, 2019, to September 29, 2024, with a potential extension up to March 5, 2025. This timeline details the contract's active duration, during which Tyler Federal, LLC must deliver the outlined services and support. Transaction analysis of this contract reveals a sequence of financial activities post the signing date. Specifically, transactions have been periodically executed, capturing adjustments and additional financial obligations. 1. **Initial Transaction (2019-09-26)**: The payment of $442,688.49 marked the commencement of this obligation, reflecting the initiation of support services under the SAS Case Management System. 2. **Subsequent Obligations (2020-08-26 and 2021-08-31)**: These transactions reflect subsequent payment obligations of $432,946.87 and $436,224.80, respectively. These figures likely represent annual or periodic payments aligned with service and support commitments under the contract's terms. 3. **Adjustments and Modifications (2021-11-01 and 2024-08-19)**: Over the course of the contract, several modifications (e.g., P00006) were executed, resulting in a negative transaction of -$18,230.78, implying adjustments possibly due to contractual changes, amendments in scope, or reconciliation of previously obligated amounts. 4. **Recent Modifications and Adjustments (2025-03-04 and 2025-04-10)**: Two recent transactions reflect significant adjustments: an initial decrease of -$93,306.62 followed by a reversal of the same amount. These entries indicate corrective financial adjustments, possibly stemming from administrative corrections or rectification of previous entries. Throughout these contractual transactions, the agency funding this contract is the USDA's National Appeals Division, while the awarding authority is the USDA's Office of the Chief Financial Officer. The contract's full outlay, although nearing its total obligation value, has reflected prudent fiscal management with adjustments and modifications maintaining fiscal responsibility. The place of performance for this contract is located in Washington, D.C., illustrating the relevance and impact of this system on federal operations within the nation's capital. By maintaining the SAS Case Management System, Tyler Federal ensures that the USDA's appeals processing remains seamless and efficient. In summary, the awarded contract to Tyler Federal, LLC underscores a significant investment by the USDA to enhance and sustain its operational capabilities through a sophisticated case management system. This contract, by not being openly competed, reflects a targeted procurement strategy, emphasizing the USDA's trust in Tyler Federal's capabilities and their long-standing relationship. The financial execution through numerous transactions indicates active contract management to adapt to changing requirements while ensuring that the desired outputs remain aligned with federal expectations.