Department of Justice Awarded a Contract to MEDTEL SERVICES, LLC for $9,501,974.00

Summary of Award

The awarded contract from the U.S. federal government detailed in the JSON document pertains to a significant contract involving the maintenance of Private Automatic Branch Exchange (PABX) systems. This agreement, categorized as a Blanket Purchase Agreement (BPA), has been established between the Department of Justice, particularly through its sub-agency, the Federal Prison System or Bureau of Prisons, and a firm known as Medtel Services, LLC.

**Contract Overview and Structure**

The unique identifier for this contract is "CONT_IDV_15BNAS20ARCA00125_1540." It falls under the category of Indefinite Delivery Vehicle (IDV), marking it as an agreement that provides for the delivery of goods or services during a predetermined time frame, not necessarily specifying the delivery schedule or quantities in advance. The specific type under this category is described as a BPA, which is a simplified acquisition methodology to satisfy recurring needs for supplies or services. The contract was signed on October 1, 2019, and projects a completion date by September 30, 2025, encompassing a total period of performance of six years. The arrangement does not include any financial obligation upfront, as indicated by its zero-dollar total obligation and account outlays, but has an estimated potential ceiling value of approximately $9.5 million, as inferred from the "base and all options" total sum. **Awarding and Funding Agencies** Both the awarding and funding agencies for this contract are part of the Department of Justice. Specifically, the sub-agency handling this contract is the Federal Prison System/Bureau of Prisons, highlighting the internal jurisdiction managing the acquisition and procurement processes. The agency's office responsible for the physical administration is termed "National Acquisitions - CO." **Recipient Details** Medtel Services, LLC, headquartered in Sarasota, Florida, is the recipient of this substantial contract. The company is categorized across several business classifications, including being a "Small Business," a "Manufacturer of Goods," and a "U.S.-Owned Business." These classifications signal the company's positioning within the market and reflect its capacity to engage in government contracts under specific business size standards. This company is recognized as a Limited Liability Corporation (LLC) and operates out of Manatee County. With its strategic location and business structure, Medtel Services, LLC, is well-suited to execute the responsibilities entailed in the contract's provisions. **Products/Services Offered** The primary focus of Medtel Services under this BPA is the provision of maintenance support services for PABX systems. This extends to offering IT and Telecom-related service plans, especially centered around annual software maintenance. The scope of services aligns with the Product/Service Code (PSC) "D319," which emphasizes IT and telecommunications services, a testament to the recipient's core competencies in technological and digital realms. The North American Industry Classification System (NAICS) code applicable here is "511210," further identifying Medtel Services, LLC, under the domain of software publishing. This suggests a potential offering of proprietary software solutions or digital services that require regular maintenance, fitting the demands of the Department of Justice's complex communication needs. **Contract Procurement and Competition** The competitive nature of the contract is outlined by its solicitation procedures, which were managed under “Multiple Award Fair Opportunity” rules. The competition received only one offer, indicating a scenario of limited proposals where Medtel Services, LLC, was the sole provider. Despite this, the classification under "Full and Open Competition" emphasizes rigorous procurement principles, ensuring transparency and fair consideration during the award process. The absence of "set-aside" measures for small businesses or particular economic segments suggests that Medtel competed on standard commercial terms, underscoring its competitive capabilities and market positioning. **Regulatory and Compliance Aspects** Several regulatory stipulations are highlighted within the contract's details, including adherence to the Clinger-Cohen Act, which is instrumental in strategic IT planning and acquisitions. The contract observes specific labor and wage standards, though notable waivers (‘not applicable’ selections) suggest benchmarks are sufficient under statutory requirements for software maintenance services. The contract is documented as having a "Firm Fixed Price" mechanism, securing the pricing structure across its duration, offering cost predictability and financial stability between the government and the contracting entity. **Conclusion** This comprehensive contract award to Medtel Services, LLC, for PABX maintenance, exemplifies how government procurement channels operate to fulfill specific maintenance and service needs. Through clear competitive channels and in association with the Department of Justice, this agreement not only meets communication technology needs but also supports small businesses' engagement, promoting industry growth within domestic boundaries. The defined structure, lack of financial obligation direct engagement, and transparent competition indicate that this BPA was carefully crafted to leverage technological upkeep and advance operational efficiency across the Department of Justice's network.