Department of Justice Awarded a Contract to RICOH USA INC for $413.44

Summary of Award

The awarded contract highlighted here between the U.S. federal government and Ricoh USA Inc. focuses on the leasing and maintenance of Ricoh copiers for the Federal Correctional Complex (FCC) in Butner. This contract, under the purview of the Department of Justice and executed by the Federal Prison System/Bureau of Prisons, provides pivotal services for the period from June 1, 2024, to September 30, 2024, as stipulated under the GSA (General Services Administration) contract GS-03F-0085U.

### Contract Overview and Structure

This specific contract is categorized as a “delivery order” with a unique award ID of `15B10624F00000297`. Its primary objective is defined as providing Ricoh copier leasing and maintenance services. This project is integral to supporting FCC Butner's administrative operations, ensuring seamless functionality and availability of essential office machinery. The total obligation associated with this contract is $413.44, a figure that denotes the government's financial commitment to this partnership. Out of this, $355.58 has been recorded as the total outlay so far, indicating actual expenditures made towards the contract. These financial commitments fall under the DEF code "Q," signifying budgetary allocations specific to this contract. ### Insight Into Transactions Two major transactions accompany this award. The initial transaction dated September 4, 2024, aligns with the formal signing of the contract and documents the initial transaction amounting to $413.44. This transaction represents the fiscal obligation set by the government to cover the agreed contract services. A subsequent transaction, dated April 10, 2025, records a negative amount of $57.86. This deduction might indicate adjustments or credits related to contract modifications post initial service deployment, possibly due to revisions in service scopes or reconciling of accounts for prior overestimations. ### Recipient Profile: Ricoh USA Inc. Ricoh USA Inc., a subsidiary of Ricoh Company, Ltd., structured under the broader NAICS (North American Industry Classification System) code "333315," is prominently involved in the manufacturing of photographic and photocopying equipment. Positioned in Exton, Pennsylvania, Ricoh USA Inc. operates as a corporate entity that is not tax-exempt and functions primarily as a manufacturer of goods. This aligns perfectly with the procurement requisites of the Bureau of Prisons, emphasizing the capability to deliver high-quality office machine solutions necessary for the governmental environment. Ricoh USA’s pivotal role in ensuring the reliable operation of office machinery within federal facilities cannot be overstated. As a manufacturer classified under "U.S.-Owned Business," Ricoh supports domestic economic growth by contributing to the infrastructure of U.S. Federal agencies. ### Contract Type and Competitive Landscape Designated under a firm fixed-price contract type, this agreement ensures predictable costs and transparent dealings, where Ricoh USA is bound to provide specified services at agreed-upon rates without the possibility of cost amendments due to overruns. This type of contract reduces financial risks associated with fluctuating maintenance or leasing costs, providing financial stability and clear budgetary planning for the Bureau of Prisons. Interestingly, the contract was awarded under "Full and Open Competition," highlighting that multiple entities could have potentially competed for this opportunity, yet Ricoh secured the contract, likely due to its proven capabilities, compliance with contractual specifications, and competitive pricing strategy. ### Administrative and Agency Dynamics The contract administration falls under the Department of Justice, specifically the Federal Prison System/Bureau of Prisons, an agency responsible for a significant chunk of U.S. Federal Government's correctional facilities. The funding stream substantiates the DOJ's commitment to maintaining technological standards and operational efficiency within its portfolio of facilities, enhancing both productivity and security. The oversight from the General Services Administration suits the nature of this federal engagement, allowing Ricoh and FCC Butner to capitalize on GSA’s stringent procurement standards. This setup ensures that equipment and service levels adhere to federal benchmarks, providing reliability in mission-critical functionalities. ### Performance Timelines The period of performance for this contract, from June 1, 2024, to September 30, 2024, aligns with the fiscal activities of governmental agencies, ensuring that budgetary allocations synchronize with actual service utilization effectively. The final potential end date echoes the contractual mandate's conclusion, with September 4, 2024, marking the last significant update within the system for this award. ### Conclusion Through its structured approach to leasing and maintenance services, Ricoh USA Inc., emerges as a trusted partner driving the operational standards at FCC Butner. The alignment of financial obligations with delivered services falls under fiscal prudence, reflecting a robust framework for managing government resources. Supporting the DOJ in maintaining technological infrastructure not only underscores Ricoh's vital role but further fortifies the broader goals of efficient administrative operationalization within federal agencies.