Department of State Awarded a Contract to AMERICAN RENEWABLE ENERGY for $98,161.29

Summary of Award

### Summary

In February 2025, the U.S. federal government, represented by the General Services Administration (GSA), awarded a delivery order contract to American Renewable Energy, a firm based in Houston, Texas. The contract, identified by the award ID "47PH0625F0023", involves the repair or alteration of the HVAC system in the server room at the State Department facility located within the Santa Fe Federal Building in Dallas, Texas. This contract falls under the broader category of commercial and institutional building construction, specifically described by the North American Industry Classification System (NAICS) code 236220.

The awarding agency, the General Services Administration's Public Buildings Service, is tasked with maintaining and managing the government's real estate. The funding agency is the Department of State, specifically its Bureau of Budget and Planning, indicating the contract’s alignment with federal budgetary directives aimed at optimizing infrastructure supporting governmental operations. ### Recipient Overview American Renewable Energy, the selected contractor, is identified as a small, minority-owned business with various special designations. This includes being recognized as a Hispanic American Owned Business, a HUBZone Firm, a Minority Owned Business, a Partnership or Limited Liability Partnership, a Small Business, a Special Designations Firm, a U.S.-Owned Business, a Woman Owned Business, and a Women Owned Small Business. These designations not only underscore the recipient's diverse classification but may also have played a role in the competitive award considerations under federal procurement policies emphasizing diversity and support for small businesses. ### Contract Details The awarded contract is notably set as a firm fixed price arrangement, amounting to a total obligation of $98,161.29. This fixed price suggests a clear, upfront agreement on the cost for the services provided, minimizing financial risk from price fluctuations or unforeseen costs. The period of performance for the contract commences on February 12, 2025, and concludes by August 18, 2025. Such a timeline indicates a relatively short-term engagement designed to quickly address the infrastructure requirement identified by the State Department. The contract award process embraced full and open competition after excluding certain sources to ensure a robust competitive environment. This approach was guided by multiple award fair opportunity procedures as suggested by the solicitation procedures used, resulting in three offers being received for the bid. The solicitation marked "47PH0625R0002" set the competitive framework, supporting a transparent procurement process. ### Transactional Breakdown An analysis of the transactional data reveals two key actions associated with this contract. The initial transaction, recorded on the contract's issuance date—February 12, 2025—reflects the full transaction amount of $98,161.29, establishing the financial commitment by the government to American Renewable Energy for the outlined project. A follow-up transaction on April 10, 2025, marked by modification number PA0001, indicates administrative progress or updates without involving a financial adjustment, as the transaction amount remained at $0. ### Responsibilities & Execution The purpose of the awarded contract—detailed as the repair or alteration of office buildings—aligns with American Renewable Energy's experience and capabilities in commercial and institutional building construction. Their project responsibilities likely involve HVAC system enhancements in a high-security area such as a server room, potentially involving specific technical standards, installation efficiencies, and compliance with governmental regulations. Given their location in Houston, Texas, and the performance site in Dallas, Texas, their regional presence probably facilitates logistical coordination and project execution. ### Conclusion American Renewable Energy's contract award for $98,161.29 to service the State Department's server room HVAC at the Santa Fe Federal Building reflects the federal government's commitment to maintaining efficient and reliable infrastructure essential for its operations. The involvement of the Department of State as the funding entity underscores the importance of this infrastructure project within governmental priorities. Concurrently, the GSA's role in awarding the contract denotes a consistent effort in ensuring knowledgeable service delivery by businesses with relevant certifications and specializations, such as those held by American Renewable Energy. The process highlights key themes within federal procurement: diversity, small business support, and competitive fairness, while underscoring the intricate matrix of regulatory and fiscal practices in U.S. government contracting.