XEROX CORPORATION Government Contract #70US0921F2GSA0043
XEROX CORPORATION was awarded a contract with the United States Government for $536,236.20. The contract was awarded by the agency office U. S. SECRET SERVICE, which is a division with the U.S. Secret Service within the Department of Homeland Security.
Summary of Award
The awarded contract from the USAspending.gov database involves a significant delivery order between the US federal government, specifically the Department of Homeland Security’s U.S. Secret Service (USSS), and Xerox Corporation. This delivery order, identified by the unique award ID CONT_AWD_70US0921F2GSA0043_7009_GS03F137DA_4732, outlines the provision of multifunctional devices (MFDs) to support the Office of Investigations. The contract exemplifies a collaborative relationship where government entities leverage private sector capabilities to fulfill essential operational needs.
**Scope and Purpose of the Contract**
The central purpose of this contract is the lease of seventy-nine MFDs over a sixty-month period to various field offices of the USSS. These devices are integral to the operations of the Office of Investigations, facilitating functions such as document processing, photocopying, and scanning, which are crucial for administrative and investigative tasks.
The contract, categorized as a delivery order, is a part of a broader Federal Supply Schedule (FSS). An FSS is a streamlined process offered by the General Services Administration (GSA), enabling federal agencies to acquire goods and services efficiently from pre-approved suppliers. In this case, Xerox Corporation is the supplier chosen to meet these needs through a competitive bidding process.
**Financial Outline**
The total amount obligated by the government for this contract is $321,741.72. The contract also outlines a base exercised option totaling $428,988.96, with the potential total over all options reaching $536,236.20. This illustrates the financial commitment and flexibility designed into government contracts to allow adjustments based on operational needs over time. The outlays, which are actual disbursements of funds, amount to $255,017.55, and both obligations and outlays are aligned with the designated fund code "Q".
**Transactions and Modifications**
The transactions recorded reflect a series of modifications (mods), six in total, which demonstrate the dynamic nature of contract management:
1. **Initial Award (June 17, 2021)** - The initial transaction authorized a commitment of $107,247.24, starting the leasing process.
2. **Subsequent Modifications** - Modifications such as P00002 and P00005 are typically administrative or relate to the execution of options within the contract period. Not all modifications result in a financial change to the contract, as evidenced by transactions with a $0 amount.
3. **Later Transactions (May 18, 2023 & May 10, 2024)** - Similar transactions occurred in subsequent years, each amounting to $107,247.24. These align with planned financial commitments as per contract stipulations and performance requirements.
**Competitive Landscape and Award Process**
The Federal Acquisition Service followed a procedure labeled "MAFO" - Multiple Award Fair Opportunity, ensuring a competitive process. With nine offers reviewed, the contract awarded to Xerox underscores their proven capability and value proposition. The competitive landscape was characterized by "full and open competition," highlighting the transparency and fairness integral to such federal procurement processes.
**Xerox Corporation: Provider Profile**
Xerox Corporation, the contract recipient, is an established U.S.-owned business, renowned for its manufacturing capabilities in photographic and photocopying equipment. Identified under the NAICS code 333316, Xerox is notably recognized for its innovative office solutions designed to streamline document processing and management, which are vital in multifunctional devices. Located in Washington, D.C., Xerox operates as a corporate entity not tax-exempt, indicating its large-scale operation and market influence.
**Strategic Implications for U.S. Secret Service**
For the U.S. Secret Service, the strategic lease of MFDs is crucial to maintaining operational effectiveness and flexibility. These devices not only facilitate daily administrative tasks but also support the more classified functions of the Office of Investigations. By outsourcing this need through a firm-fixed-price contract, the USSS can ensure budget predictability and procurement efficiency while focusing on their core mission.
**Conclusion**
This contract underscores a typical yet highly strategic interaction between a U.S. federal agency and a private sector leader like Xerox Corporation. It highlights the importance of competitive procurement processes and detailed financial planning, ensuring taxpayer funds are efficiently used to support the operational needs of crucial government functions. The collaboration exemplifies the symbiotic relationship where the government leverages private sector efficiencies and innovations to meet its public service mandates effectively.